Subscribing to Calendars

In order for new reservations to automatically show in an external calendar and for updates and deletions to be reflected, you must subscribe to a calendar.

Calendars can be published for Schedules, Resources and Users. For this feature to work, the administrator must have enabled it.

To enable Schedule and Resource level calendar subscriptions, an administrator must have allowed public visibility when managing the Schedule or Resource.

To enable your own personal calendar subscriptions, open Reservations > My Calendar. On the right side of the page you will find a link to Allow or Turn Off calendar subscriptions.

To subscribe to a Schedule calendar, open Reservations > Resource Calendar and select the schedule you want. On the right side of the page, you will find a link to subscribe to the current calendar. Subscribing the a Resource calendar follows the same steps.

To subscribe to your personal calendar, open Reservations > My Calendar. On the right side of the page, you will find a link to subscribe to the current calendar.

By default, events for the next 30 will be returned. This can be customized with the following two query string parameters on the subscription URL: pastDayCount and futureDayCount will override the past and future number of days loaded, respectively.

Calendar Client Configuration #

In most cases, simply clicking the Subscribe to this Calendar link will automatically set up the subscription in your calendar Client.

Microsoft Outlook #

For Outlook, if it does not automatically add, open the Calendar view, then right click My Calendars and choose Add Calendar > From Internet. Paste in the URL printed under the Subscribe to this Calendar link

Google Calendar #

Open Google Calendar settings. Click the Calendars tab. Click Browse interesting calendars. Click add by URL. Paste in the URL printed under the Subscribe to this Calendar link.

Google Calendar has a limitation on how frequently external calendars are synchronized. This means that after the initial import, it is up to Google how often new events or updates to existing events are pulled in. This is a limitation on Google Calendar – not in Booked.