You can view and manage reservations from the Reservations menu item. By default you will see the last 14 days and the next 14 days of reservations for all users. This can be filtered more or less granular depending on what you are looking for. This tool allows you to quickly find an act on a reservation.
You can export the list of filtered reservations to CSV format for further reporting. Reservations can also be imported from CSV or ICS files.
Reservation Approval #
Resources can be set to require approval before a reservation is confirmed. The reservation becomes active only after an administrator approves it.
From the Reservations admin tool an administrator will be able to view and approve pending reservations. Pending reservations will be highlighted.
Administrators can be notified of approval requests by setting application.admin.approval to true in the reservation.notify section of Application Configuration.
Setting updates.require.approval to true in the reservation section of Application Configuration will put all reservation update requests back into a pending state.
Reservation Colors #
Reservation colors can be set for individual reservations, for all reservations owned by a user, for all reservations made for a resource, or dynamically based on a custom attribute value. The slot background color of a reservation on the Schedule and Calendar views will be displayed in this color.
Reservation colors for users are controlled in the User management section.
Reservation colors for resources are controlled in the Resource management section.
Reservation colors based on the value of custom attributes can be set from the drop down menu in the Reservation management section.
When multiple color rules are defined, Booked will apply them in the following order. If a resource color is defined, that will be used. If a user color is defined, that will override the resource color. If a custom attribute color is defined, that will override both the resource and the user color.
Reservation colors based on a custom attribute value can use a priority order to control which color is ultimately chosen. Priority 1 is the highest priority. If a resource has multiple color rules that apply, the one with the lowest priority number will be used.
Blackout Times #
Blackout Times can be used to prevent reservations from being booked at certain times.
This feature is helpful when a resource is temporarily unavailable or unavailable at a scheduled recurring interval. Blacked out times are not bookable by anyone, including administrators.
Blackout Times can be created around existing reservations or can remove any conflicting reservations.
Blackout times can be configured in the Blackout Times management section.
Reservation Display Labels #
The information displayed for a reservation can be customized on the Schedule, Calendar, iCalendar feed, and RSS feed.
To change the display label format on the Schedule, an administrator can update the ‘reservation.label’ setting in the schedule section of Application Configuration.
To change the display label format on the Calendar pages, an administrator can update ‘my.calendar’ in the reservation.labels section of Application Configuration.
To change the display label format on the iCalendar feed, an administrator can update ‘ics.description’ for general reservations or ‘ics.my.description’ for your own reservations in the reservation.labels section of Application Configuration.
The available label token options can be found here.
